The Metro Group, Inc., is an established, successful, premier building services company founded in 1925. Our services include electrical repairs, service and installations, water treatment, boiler repairs, service and installations, HVAC repairs, water services & testing, regulatory compliance, and various other valuable building services. We take pride in the work we do while building long lasting partnerships not only with our clients but most importantly with our employees.
Response Electric, a division of The Metro Group, is currently seeking a motivated Estimating Operations Coordinator, who will work under the direct supervision of the Estimating & Project Manager Supervisor. This position supports the Installation and Contract Department while enhancing synergy, processes, and administrative actions. This person will coordinate special projects in addition to scheduling, record keeping, typing, filing and overall workflow optimization. The ideal candidate should demonstrate independent judgment required to plan, prioritize and organize a varied workload with a high level of organization and a keen eye for systematic efficiencies. This highly visible and important role in our operations will include potential for future growth and career development. The role is based in Williamsburg, Brooklyn, NY.
Role and Responsibilities (include but not limited to):
- Maintain electronic bid schedule
- Manage proposal reporting
- Research and document bid opportunities
- Facilitate project setup via company software
- Order Bid Bonds from bonding company
- Request and follow up for receipt of plans and specifications from job owners
- Perform data entry and downloading of bid information
- Prepare documentation and process pre-qualifications
- Assist Proposal Coordinators with documentation required for proposals
- Assist with Design Build Technical Proposals
- Contact subcontractors via phone or email to request quotes and documentation
- Process, prepare and deliver bid documents to bid openings. Submit electronic bids for various agencies
- Assist with bid communication and documentation regarding status of bids
- Announce bid results to appropriate personnel
- Maintain resume database for project reference purposes
- Assist Accounting Department with qualification reports for business licenses
- Work with State, City and County authorities or other job owners as needed
- Oversee and manage tasks related to estimating and handoff of awarded projects to contracting department
- Leverage technology to manage and create operational efficiencies and improve workflows
- ·Assist Contracts department with MBE documentation if project is awarded
- Schedule/handle arrangements for inhouse estimating meetings/luncheons
- Perform office administrative duties – ordering supplies, supporting front desk duties, maintain faxes, process mail and deliveries, enter salaried timesheets, etc.
Qualifications and Requirements:
- High School diploma with 2 or more years of college or equivalent experience
- Ability to work independently as well as in a collaborative environment
- Customer service oriented with good communication skills (written, verbal and presentation)
- Skills in calendar management, planning, prioritizing with superior organization habits
- Problem assessment and resolution
- Documentation, monitoring with attention to detail and accuracy
- Reliable, flexible, people-oriented with a friendly & patient demeanor, fast learner with the ability to illustrate initiative and responsibility
- Experience with improving organizational processes, quality, productivity and efficiency is a plus
- Technology Proficiency: Microsoft Office Products, Windows operating system & standard office equipment
Benefits and Perks:
- Excellent benefits package including medical and dental insurance
- Competitive compensation
- 401(k) with company match
- Generous paid leave
- Company-paid life insurance
- Extensive on the job training provided with career advancement opportunities
The Metro Group, Inc. is an EEOC-compliant employer.
